PTO Positions

Wallingford Elementary Parent Teacher Organization Board and Committee Descriptions

Executive Committee

Chairperson: Preside at all PTO meetings and prepare agendas. Coordinate the work of the PTO Board, committees and the PTO as a whole in order that the objectives of the organization may be accomplished. Liaison between the WES faculty, families and PTO members.

Co-Chairperson: Assist the Chairperson in all aspects as noted above. Chairperson will serve a one year term and will then be named Chairperson in the school year thereafter.

Secretary: To record and distribute the minutes of the monthly PTO meetings. (This is a 2 year position.)

Treasurer: To assemble, in consultation with the PTO Executive Board, the annual PTO Budget to be presented to the entire PTO membership for approval, and to administer the budget for the fiscal year. (This is a 2 year position.)

Receiving Treasurer:

General PTO Committees

Caring Committee: Makes contact with WES families in need of home-cooked meals. Maintains and develops a list and schedule of volunteer families willing to prepare meals. Schedules meals as needed.

Citizenship: Designs and implements education and service projects, and similar programming, enable students to help within their community. Organizes the UNICEF change collection drive at Halloween along with a mid-year service project.

Cultural Arts: Organizes events to enrich each child’s cultural awareness through programs in the visual and performing arts such as school assemblies and demonstrations. Coordinates the Multicultural Night at WES–a fun event, held every other year, where WES families celebrate their heritage.

Dimensions in Math: Introduces students to a variety of math-related experiences through activities such as Family Math Night (bi-annual) and hands-on demonstrations and classroom experiences.

Dimensions in Science: Introduces students to various scientific disciplines through activities such as school assemblies, demonstrations, and hands-on classroom experiences.

Directory: Produces, solicits advertisers and collects payments from, and distributes the school/student Directory for sale. Main duties occur during the summer months and in early September.

Fifth Grade Representatives: Plan fund-raising projects to help underwrite the expenses of the annual fifth grade field trips, picnic, and graduation.

Gift of Giving: Organizes a service project that takes place during the Valentine’s Day classroom party. Students prepare “Breakfast Bags” for the elderly home-bound population during the winter months.

Grounds and Greens: Supervises maintenance of the school’s exterior gardens.

Health and Safety: Aids the school nurse in educating students in all facets of good health and personal hygiene. (Assisting in these health tests does not require special training).  Also maintains a volunteer schedule for and oversees the morning student drop-off in the front of the school.

Homeroom Parent Coordinator: Recruits homeroom parents and acquaints them with their responsibilities.

Hospitality: Provides appropriate refreshments for Back-to- School Night, Staff Appreciation Day, and any other PTO-sponsored events that require such services.

Library: Recruits volunteers who assist the school librarian.

New Parent Representative: Welcomes all new families to WES prior to and during the school year, familiarizes them with various aspects of the school, and serves as an information resource.

Nominating Committee: Presents nominees for the elective PTO positions and submits recommendations for all vacancies.

Publicity: Disseminates, via appropriate public media, a strong positive image of WES and promotes a broader community awareness of the school’s programs and activities.

Sustainability: Identifies and recommends ways in which WES can use environmentally-friendly resources more efficiently. Promotes and helps to coordinate sustainable practices and supports environmental education initiatives.

Visiting Authors: Coordinates with school librarian to bring children’s book authors to WES for assemblies and book signings. Organizes and distributes books purchased by students.

Website: Maintains and develops the WES PTO website, including content and hosting.

WES Mail: Sends out weekly e-mails to WES families detailing current and upcoming events.  Also maintains the school-wide e-mail distribution list.

Fundraising and Event Chairs

Bingo Night: Two parents to coordinate family fun Bingo night at WES.

Book Fair: Organizes, coordinates, and staffs the Scholastic Fall and Spring Book Fairs.

Box Tops/Giant/AmazonSmile: Organizes 2-3 box tops collections throughout the year. Send flyers home and via WES Mail about Box Tops, Giant, and AmazonSmile.

Fall Fundraiser: The We Love WES walk-a-thon occurs in November. Two parents coordinate the event, and additional volunteers are needed.

Field Day: Communicates with PE teacher and coordinates set up, parent walkers, and popsicles at this May school-wide event.

Iron Hill Family Night: Coordinates this annual November event.

Lost and Found:  Helps manage the lost & found area. Sends flyers home and via WES Mail to remind parents to check for their child’s lost items.

May Day: Six parents who coordinate games, food, and prizes. Additional volunteers are needed for this school-wide event in the afternoon of Field Day.

Movie Night: Two parents to coordinate a fall family movie night at WES.

Oasis Family Night: Coordinates this annual event at Oasis Family Fun Center.

Pancake Breakfast: Two parents to coordinate the October Pancake breakfast held at WES.

Rita’s Family Night: Coordinates this annual spring event.

SchoolKidz: Coordinates the ordering and distribution of school supply kits.

Spirit Wear: Two parents to organize Spirit wear sales throughout the year.

Spring Fundraiser: This varies every year. Coordinated by chairperson and co-chair person.

Swarthmore Pizza Night: Coordinates this twice yearly event.


For more details on any of these positions, please contact the current PTO Chair.